{"id":2573,"date":"2020-10-14T10:59:20","date_gmt":"2020-10-14T15:59:20","guid":{"rendered":"https:\/\/www.rayson.us\/aehanson\/?page_id=2573"},"modified":"2021-03-16T16:21:00","modified_gmt":"2021-03-16T21:21:00","slug":"hosting-virtual-meetings-things-you-should-know","status":"publish","type":"page","link":"https:\/\/www.rayson.us\/aehanson\/hosting-virtual-meetings-things-you-should-know\/","title":{"rendered":"Hosting Virtual Meetings: Things You Should Know"},"content":{"rendered":"\n<ul class=\"wp-block-list\"><li><a rel=\"noreferrer noopener\" href=\"https:\/\/vimeo.com\/501542290\" target=\"_blank\">Watch a Recording of this Presentation<\/a><\/li><li><a rel=\"noreferrer noopener\" href=\"https:\/\/www.rayson.us\/Presentations\/Hosting_Virtual_Meetings\/Syllabus.pdf\" target=\"_blank\">Syllabus (PDF)<\/a><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">What you need<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>A computer w\/microphone, speakers &amp; camera<\/li><li>Internet<\/li><li>Video Conferencing Platform<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Video Conferencing Basic Concepts<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Host \u2013 Schedules &amp; initiates calls<\/li><li>Presenter \u2013 Can share screen<\/li><li>Can use any kind of computer: PC, Laptop, Tablet, Smartphone<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Additional\/Optional Equipment<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Additional Monitor(s)<\/li><li>Speakers<\/li><li>Camera<\/li><li>Headphones<\/li><li>Microphone (Uni or Bidirectional)<\/li><li>Projector &amp; Screen<\/li><li>Audio Mixer &amp; USB Audio Interface device<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Video Conferencing Platforms<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/zoom.us\/\">https:\/\/zoom.us\/<\/a><\/li><li><a href=\"https:\/\/www.gotomeeting.com\/\">https:\/\/www.gotomeeting.com\/<\/a><\/li><li><a href=\"https:\/\/www.skype.com\/en\/\">https:\/\/www.skype.com\/en\/<\/a><\/li><li><a href=\"https:\/\/meet.google.com\/\">https:\/\/meet.google.com\/<\/a><\/li><li><a href=\"https:\/\/www.zoho.com\/meeting\/\">https:\/\/www.zoho.com\/meeting\/<\/a><\/li><li><a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/microsoft-teams\/group-chat-software\">https:\/\/www.microsoft.com\/en-us\/microsoft-365\/microsoft-teams\/group-chat-software<\/a><\/li><li><a href=\"https:\/\/appsumo.com\/eyeson\">https:\/\/appsumo.com\/eyeson<\/a><\/li><li><a href=\"https:\/\/meet.jit.si\/\">https:\/\/meet.jit.si\/<\/a><\/li><li><a href=\"https:\/\/www.cisco.com\/c\/en\/us\/products\/conferencing\/webex-meetings\">https:\/\/www.cisco.com\/c\/en\/us\/products\/conferencing\/webex-meetings<\/a><\/li><li><a href=\"https:\/\/www.bluejeans.com\/\">https:\/\/www.bluejeans.com\/<\/a><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Zoom Meeting<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>$14.99\/month, $149\/year<\/li><li>Cannot schedule simultaneous meetings without additional license(s)<\/li><li>Registration is optional (but recommended)<\/li><li>Registration reports are available: Meeting attendees not recorded<\/li><li>Allows branding with images<\/li><li>Has test call website<\/li><li>Supports multiple microphones, speakers\/headphones, and cameras<\/li><li>Can use telephone for audio<\/li><li>Supports polling<\/li><li>Meetings can be recorded, stored &amp; Played from the Zoom server<\/li><li>Supports Breakout Rooms<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Zoom Webinar<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Additional cost<ul><li>100 attendees &#8211; $40\/month<\/li><\/ul><ul><li>500 attendees &#8211; $140\/month<\/li><\/ul><ul><li>1000 attendees &#8211; $340\/month<\/li><\/ul><\/li><li>Designed (and recommended) for seminars\/webinars<\/li><li>Users not allowed to use their camera<\/li><li>Registration is required. Attendee information is recorded<\/li><li>Has Practice Mode to use before the seminar begins<\/li><li>Question &amp; Answer tools<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Try to get discounted software<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"http:\/\/www.techsoup.org\/\">http:\/\/www.techsoup.org\/<\/a><\/li><li><a href=\"https:\/\/www.tech-crawl.com\/\">https:\/\/www.tech-crawl.com\/<\/a><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Tips for making your Virtual Events successful<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Master the Environment<\/li><li>Schedule Events for evenings or weekends (avoid internet congestion)<\/li><li>Don\u2019t allow two presenters to be in the same room (avoids feedback)<\/li><li>Practice<\/li><li>Upgrade PC software before the event<\/li><li>Equipment Check\/Practice Sessions<\/li><li>Test Apple Mac\u2019s thoroughly<\/li><li>Make sure presenters have adequate bandwidth<\/li><li>Have one person in overall charge for the event<\/li><li>Have other helpers who will handle problems, questions, etc.<\/li><li>Mute unless speaking<\/li><li>Avoid background distractions when using a camera<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Watch a Recording of this Presentation Syllabus (PDF) What you need A computer w\/microphone, speakers &amp; camera Internet Video Conferencing Platform Video Conferencing Basic Concepts Host \u2013 Schedules &amp; initiates calls Presenter \u2013 Can share screen Can use any kind<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2573","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages\/2573","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/comments?post=2573"}],"version-history":[{"count":3,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages\/2573\/revisions"}],"predecessor-version":[{"id":2717,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages\/2573\/revisions\/2717"}],"wp:attachment":[{"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/media?parent=2573"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}