{"id":2731,"date":"2021-10-03T16:06:17","date_gmt":"2021-10-03T21:06:17","guid":{"rendered":"https:\/\/www.rayson.us\/aehanson\/?page_id=2731"},"modified":"2022-07-09T09:16:25","modified_gmt":"2022-07-09T14:16:25","slug":"paper-in-the-cloud-preserving-records-digitally","status":"publish","type":"page","link":"https:\/\/www.rayson.us\/aehanson\/presentations\/current\/paper-in-the-cloud-preserving-records-digitally\/","title":{"rendered":"Paper in the Cloud: Preserving Records Digitally"},"content":{"rendered":"\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\" style=\"grid-template-columns:15% auto\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"622\" height=\"546\" src=\"https:\/\/www.rayson.us\/aehanson\/wp-content\/uploads\/2022\/07\/Recycled_Records.jpg\" alt=\"\" class=\"wp-image-2897 size-full\" srcset=\"https:\/\/www.rayson.us\/aehanson\/wp-content\/uploads\/2022\/07\/Recycled_Records.jpg 622w, https:\/\/www.rayson.us\/aehanson\/wp-content\/uploads\/2022\/07\/Recycled_Records-300x263.jpg 300w\" sizes=\"auto, (max-width: 622px) 100vw, 622px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<p class=\"has-medium-font-size wp-block-paragraph\">Genealogists soon find themselves overwhelmed by paper: records, letters, diaries, photographs, maps, and more. Learn a digitization strategy that will preserve for future generations these precious documents you\u2019ve worked so hard to collect. Explore this digitization strategy through two case studies: a personal collection and a larger multi-year project implemented by a genealogical society.<\/p>\n<\/div><\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Duration:<\/strong> 60 minutes<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Handouts\/Downloads<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>PDF of the presentation slides &#8211; <a rel=\"noreferrer noopener\" href=\"https:\/\/www.rayson.us\/Presentations\/Paper_In_The_Cloud\/Paper%20in%20the%20Cloud%20Slides.pdf\" target=\"_blank\">Download Now<\/a><\/li><li>PDF of the presentation outline &#8211; <a rel=\"noreferrer noopener\" href=\"https:\/\/www.rayson.us\/Presentations\/Paper_In_The_Cloud\/Paper%20in%20the%20Cloud%20Outline.pdf\" target=\"_blank\">Download Now<\/a><\/li><\/ul>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h1 class=\"wp-block-heading\">Digitization Strategy<\/h1>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Create an Inventory<\/strong><ul><li>Initial information may be minimal<\/li><\/ul><ul><li>You will add information about each document throughout the life of the project<\/li><\/ul><\/li><li><strong>Protect &amp; preserve the documents<\/strong><ul><li>Use archival quality sleeves, folders, paper &amp; Boxes<\/li><\/ul><ul><li>Store materials in a safe location<\/li><\/ul><ul><li><strong>National Archives<\/strong> \u2013 <em>Storing Family Papers and Photographs<\/em><\/li><\/ul><ul><li><a href=\"https:\/\/www.archives.gov\/preservation\/family-archives\/storing\">https:\/\/www.archives.gov\/preservation\/family-archives\/storing<\/a><\/li><\/ul><\/li><li><strong>Begin to look for missing materials<\/strong><\/li><li><strong>Develop a long-range plan for your vision<\/strong><ul><li>Review &amp; Revise periodically<\/li><\/ul><\/li><li><strong>Develop a digitization plan<\/strong><ul><li>Do it yourself<ul><li>Where will you store the images?<\/li><\/ul><ul><li>Develop and implement a good backup plan<\/li><\/ul><ul><li>Create a file structure<\/li><\/ul><ul><li>Establish a file naming convention<\/li><\/ul><ul><li>Formalize metadata plans<ul><li>XnView MP: <a href=\"https:\/\/www.xnview.com\/en\/xnviewmp\/\">https:\/\/www.xnview.com\/en\/xnviewmp\/<\/a><\/li><\/ul><\/li><\/ul><ul><li>Determine digitization standards<ul><li><strong>Portal to Texas History<\/strong><\/li><\/ul><ul><li><a href=\"https:\/\/library.unt.edu\/digital-projects-unit\/standards\/\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/library.unt.edu\/digital-projects-unit\/standards\/<\/a><\/li><\/ul><\/li><\/ul><ul><li>Need access to suitable scanning device<\/li><\/ul><\/li><\/ul><ul><li>Pay a commercial scanning service<\/li><\/ul><ul><li>Find an archive to do it for you<ul><li><strong>FamilySearch<\/strong> &#8211; <a href=\"https:\/\/www.familysearch.org\/en\/\">https:\/\/www.familysearch.org\/en\/<\/a><ul><li><strong>Books<\/strong><\/li><\/ul><ul><li><strong>ArchiveGrid<\/strong> &#8211; <a href=\"https:\/\/researchworks.oclc.org\/archivegrid\/\">https:\/\/researchworks.oclc.org\/archivegrid\/<\/a><\/li><\/ul><\/li><\/ul><ul><li><strong>Portal to Texas History<\/strong> &#8211; <a href=\"https:\/\/texashistory.unt.edu\/\">https:\/\/texashistory.unt.edu\/<\/a><\/li><\/ul><ul><li><strong>Allen County Public Library<\/strong> &#8211; <a href=\"https:\/\/acpl.lib.in.us\/donations\">https:\/\/acpl.lib.in.us\/donations<\/a><\/li><\/ul><\/li><\/ul><\/li><li><strong>Publish online<\/strong><ul><li>On an archive server<\/li><\/ul><ul><li>On your own website<ul><li>See \u201c<em>How to Create a Personal Website for Free\u201d<\/em><\/li><\/ul><ul><li><a href=\"https:\/\/superbwebsitebuilders.com\/how-to-create-a-personal-website\/\">https:\/\/superbwebsitebuilders.com\/how-to-create-a-personal-website\/<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n\n\n<h1 class=\"wp-block-heading\">Case Studies<\/h1>\n\n\n\n<ul class=\"wp-block-list\"><li>My Fathers Letters<ul><li><a href=\"https:\/\/genealogycenter.info\/military\/wwii\/search_hansonarnold.php\">https:\/\/genealogycenter.info\/military\/wwii\/search_hansonarnold.php<\/a><\/li><\/ul><\/li><li>Dallas Genealogical Society Publications &#8211; <a href=\"dallasgenealogy.org\">dallasgenealogy.org<\/a><ul><li>Cloud Publishing Process<ul><li><strong>Publish<\/strong> information about the publication<\/li><\/ul><ul><li><strong>Index<\/strong> the publication<\/li><\/ul><ul><li><strong>Digitize<\/strong> the publication<\/li><\/ul><ul><li><strong>Link<\/strong> images to the indexes<\/li><\/ul><ul><li><strong>Reimagine &amp; Reuse<\/strong> the images<\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.rayson.us\/Presentations\/Paper_In_The_Cloud\/Paper%20in%20the%20Cloud%20Presentation.pptx\" target=\"_blank\" rel=\"noreferrer noopener\">.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Genealogists soon find themselves overwhelmed by paper: records, letters, diaries, photographs, maps, and more. Learn a digitization strategy that will preserve for future generations these precious documents you\u2019ve worked so hard to collect. Explore this digitization strategy through two case<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":1576,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2731","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages\/2731","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/comments?post=2731"}],"version-history":[{"count":7,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages\/2731\/revisions"}],"predecessor-version":[{"id":2900,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages\/2731\/revisions\/2900"}],"up":[{"embeddable":true,"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/pages\/1576"}],"wp:attachment":[{"href":"https:\/\/www.rayson.us\/aehanson\/wp-json\/wp\/v2\/media?parent=2731"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}