What you need

  • A computer w/microphone, speakers & camera
  • Internet
  • Video Conferencing Platform

Video Conferencing Basic Concepts

  • Host – Schedules & initiates calls
  • Presenter – Can share screen
  • Can use any kind of computer: PC, Laptop, Tablet, Smartphone

Additional/Optional Equipment

  • Additional Monitor(s)
  • Speakers
  • Camera
  • Headphones
  • Microphone (Uni or Bidirectional)
  • Projector & Screen
  • Audio Mixer & USB Audio Interface device

Video Conferencing Platforms

Zoom Meeting

  • $14.99/month, $149/year
  • Cannot schedule simultaneous meetings without additional license(s)
  • Registration is optional (but recommended)
  • Registration reports are available: Meeting attendees not recorded
  • Allows branding with images
  • Has test call website
  • Supports multiple microphones, speakers/headphones, and cameras
  • Can use telephone for audio
  • Supports polling
  • Meetings can be recorded, stored & Played from the Zoom server
  • Supports Breakout Rooms

Zoom Webinar

  • Additional cost
    • 100 attendees – $40/month
    • 500 attendees – $140/month
    • 1000 attendees – $340/month
  • Designed (and recommended) for seminars/webinars
  • Users not allowed to use their camera
  • Registration is required. Attendee information is recorded
  • Has Practice Mode to use before the seminar begins
  • Question & Answer tools

Try to get discounted software

Tips for making your Virtual Events successful

  • Master the Environment
  • Schedule Events for evenings or weekends (avoid internet congestion)
  • Don’t allow two presenters to be in the same room (avoids feedback)
  • Practice
  • Upgrade PC software before the event
  • Equipment Check/Practice Sessions
  • Test Apple Mac’s thoroughly
  • Make sure presenters have adequate bandwidth
  • Have one person in overall charge for the event
  • Have other helpers who will handle problems, questions, etc.
  • Mute unless speaking
  • Avoid background distractions when using a camera